DataKeeper
User Manual
1.
Description
DataKeeper was designed for
keeping any kind of data, such as CD collection, car maintenance
log, password, credit card info, bank account info, friends¡¯
birthday etc. The idea is very simple: field labels are
changeable. If you tap on field label column, a popup list
will show up (Fig. 6). Then you can choose any field label
from the list. Thus you can turn DataKeeper into Address
Book, CD Collector, and Password Keeper etc. simply by changing
the field labels.
DataKeeper has 16 fields
and one note field. 14 built-in data types (see Fig. 2)
and 47 built-in field labels. You can create up to 10 data
types and up to 32 field labels. Thus, you will have total
24 data types and 79 filed labels plus one note field.
DataKeeper uses blowfish
encryption algorithm to secure your sensitive data, such
as password, credit card info, and bank account info. For
each record, you can set it to be encrypted simply by select
the  check
box shown in Fig. 4.
You can also setup a password
to protect your data. Once you setup a password, you need
provide password to login. If you forget the password, you
will no longer be able to access your data and you have
to delete the password. To do so, encrypted data or all
of your data will be lost.
Note: DataKeeper32 is
an enhanced version of DataKeeper with 32 fields and no
built-in fields labels and data type. It is more powerful
and flexible, and gives you more freedom compared with DataKeeper.
You can create up to 80 field labels and 20 data types.
You can download DataKeeper32 at:
www.palmgear.com/software/showsoftware.cfm?sid=32576720011224102736&prodID=38097
2.
How to use
Let¡¯s go through important screens
and menus one by one to illustrate how to use this software.
I will call each screen according to the name show at left-top
corner or middle of the top. For example, the screen shown
in Fig. 1 is called ¡°Data List¡± Screen.
- Data List Screen:
This screen lists all of the data you have. It is similar
to the address book¡¯s first screen. The functionality of
Look Up field is the same as that in address book. Tapping
on New button will bring you to ¡°Choose Data Type¡± Screen
shown in Fig. 2.
(Fig. 1)
- Choose Data Type Screen:
There are 14 built-in data type and an ¡°Other¡± data type.
Each data type has its own default field labels. You can
create your own data type (see ¡°Create Your Own Data Type¡±
Screen, Fig. 8). The data types you created will appear
in the popup list (Fig. 3) when you tap on ¡°Other¡± check
box. You can also create your own field labels (see ¡°Create
Your Own Field Label¡± Screen Fig. 9). Tapping OK button
will lead you to ¡°Data Edit¡± Screen (Fig. 4). When you choose
one of the data type, the category of the record will be
set to the same as the data type you selected. For example,
if you chose ¡°Bank Account¡±, then the category of the record
will be ¡°Bank Account¡±. But if you delete ¡°Bank Account¡±
from the category list or there is no ¡°Bank Account¡± category,
the category of the record will be set to be ¡°Unfile¡±. So
when you create your own data type, you also need to create
exactly the same name in the category list in order to automatically
set the category of the record to be the data type selected.
- Data Edit Screen:
The usage of this screen is similar as address book¡¯s ¡°Address
Edit¡± screen. You can create or edit your data here. If
you tap on the data column of date or time type field, a
date or time pickup screen will appear, you can pickup a
date or time. For example, if you tap on the data column
of ¡°Expire date¡±, the Date pickup screen appears (Fig. 5).
If you select check box, the record will be encrypted. If
you uncheck it, the record will not be encrypted. If you
want change the field labels, simply click on the label
you want to change, a popup list is shown up (Fig. 6). It
contains all of available field labels including built-in
labels and labels you created.
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(Fig.
4)
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(Fig.
5)
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(Fig.6)
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- Options and Export to
DK32 Menu:
This menu is located on ¡°Data List¡± Screen (see Fig. 7).
Options menu contains seven items, Preferences, Lost password,
Set sort by, Change field label, Create field label, Create
data type, and About DataKeeper. Other menu contains two
items, Export to MemoPad and Import from MemoPad.
- Create You Own Data Type
Screen:
There are two ways to open this screen. One, select ¡°Create
data type¡± from ¡°Options¡± menu shown in Fig. 7; two, click
¡°Add Data Type ¡¡± in the ¡°Choose Data Type¡± screen shown
in Fig. 3. You can create up to 10 data types. These data
types will be available on "Choose Data Type"
screen (Fig. 3). When you tap on "Other" check
box, a popup list will appear and list all of the data types
you created here. I create ¡°Delivery¡± data type in Fig.
8, it shows up in Fig. 3.
(Fig. 8)
- ¡¤Create You Own Field
Label Screen:
Similarly, there are two ways to open this screen. One,
select ¡°Create field label¡± from ¡°Option¡± menu shown in
Fig. 7; two, in ¡°Date Edit¡± screen, tap on any field label,
and then click ¡°Add field label¡¡± in the popup list shown
in Fig. 10. You can create up to 32 field labels. These
labels will appear on a popup list along with those built-in
field labels in the "Data Edit" screen (Fig. 10)
and "Change default field label" (Fig. 11) screen
when you tap on the field label. If the field label contains
¡°date¡±, ¡°birthday¡±, or ¡°since¡±, then the field is a date
type field, when you tap on such field in ¡°Edit Data¡± screen,
the Date pickup screen appears (Fig. 5); if the field label
contains ¡°time¡±, it is a time type field. When you tap on
the field in ¡°Edit Data¡± screen, the Time pickup screen
appears.
- Change Default Field
Label Screen:
If you want to change the field label displayed on ¡°Data
Edit¡± and ¡°Data View¡± screen, you can go to ¡°Change default
field label¡± screen (Fig. 11) by selecting ¡°Chang field
label¡± from ¡°Option¡± menu shown in Fig. 7. Select the data
type and then change the field label. For a user create
data type, all default field labels are ¡°Other¡±, you can
setup appropriate field label for each user create data
type here.
(Fig. 11)
- Preferences Screen:
Select ¡°Preference¡± from ¡°Options¡± menu shown in Fig. 7
to open ¡°Preference¡± screen. You can setup or change your
password to protect your data here. Once you setup a password,
you need to login to use the software. If you forget your
password, you are no longer able to access the data. You
can also to setup how long the software will be shut down
if you have not used the software for a while. This can
protect your data from being viewed by other people if you
lose your Palm pilot and you already setup a password.
(Fig. 12)
- Agreement Screen:
When you use this software the first time, an ¡°Agreement¡±
screen will show up. You need to accept the agreement in
order to use the software.
- Login Screen:
You can setup a password to protect your data. If you lost
your device, other people cannot access your data without
the password. But if you forgot your password, you cannot
access your data too. There is no way to retrieve the password
if you forgot it. The only way you can do is to delete the
password by tapping the ¡°Lost Password¡± button. When you
delete the password, you will loss either all encrypted
records or all of records depends on the settings (you can
change this setting by selecting ¡°Lost password¡± from ¡°Options¡±
menu shown in Fig. 7). PLEASE REMEBER YOUR PASSWORD ONCE
YOU SETUP ONE!
(Fig. 15)
- Welcome Screen:
When you run DataKeeper, the first screen open is ¡°Welcome¡±
screen during free trial period. If you already registered,
this screen will not show up. If you select ¡°Don¡¯t show
this screen¡± check box, this screen will not show up until
it will expire in 7 or less days. Tapping ¡°Free Trial¡± button
to use it or tapping ¡°Register¡± button to input your registration
code.
(Fig. 16)
- Register Screen:
You can use this software for free for 30 days. In order
to continue to use this software after 30 days, you need
to purchase a registration code and register it. You can
open register screen from ¡°About DataKeeper¡± menu. First
click ¡°About DataKeeper¡± from ¡°Options¡± menu (Fig. 7), and
then tap on ¡°Register¡± button. You can also open register
screen from ¡°Welcome¡± screen.
(Fig. 17)
3.
Database Backup
After each hotsync, your
data will be saved into PC as DataKeeperDB.PDB (or DataKeeper32DB.PDB
for DataKeeper32). DataKeeperDB.PDB is located at your Palm
desktop folder. For example, if you installed Palm desktop
in C driver, then you can find it at C:\Palm\(your user
name)\backup\DataKeeperDB.PDB.
4.
Install
-
Downloaded the DataKeeper.zip
file, extract Readme.doc and DataKeeper.prc files.
-
Open the Palm Desktop software,
and select the "Install". The Palm Install Tool
dialog box appears.
-
Choose the User Name that
corresponds to your Palm from the User Name drop-down
list.
-
Click the Add button to
locate the DataKeeper.prc file.
-
Click Done button on the
Install Tool dialog to close the dialog.
-
Perform Hotsync.
5.
Contact
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